Salesforce
Clinicians, facilities, and assignments stay in step, and approved time, invoices, and pay runs can be sent back.
Locum tenens payroll and billing for US agencies
Payroll for your locums. Billing that keeps pace.
Run locum payroll for your 1099 clinicians and invoice every hospital from one calm, precise workspace, across all your companies.
30-day money-back guarantee. Full refund of everything paid in the first 30 days.
Onboard your agent
1099 payroll
Multi-company
Effortless Integrations
AI built in
Payroll funding$48,250.00Drawn on paydayYour own bank account
This payroll run$31,480.006 providers · 1099
Invoices open93 due this week
ProviderHospitalStatusAmount
AProvider AHospital OneApproved$6,240.00
BProvider BHospital TwoApproved$5,120.00
CProvider CHospital OneNeeds timesheet$4,880.00
DProvider DHospital ThreeScheduled$7,360.00
The platformEverything locum payroll needs,
Everything locum payroll needs,
in one place.
From timesheets to the last invoice, PayLocums keeps the work in order so your team doesn't chase spreadsheets.
1099 provider payroll
Review, approve, and payroll is drawn from your own bank on payday.
Multi-company
Run several agencies or brands side by side, each with its own workspace.
Invoice-based billing
Enter the hospital's invoice and PayLocums keeps your billing in line with it.
Split billing
Part at payroll, the rest on each hospital's payment terms.
Integrations
Works with the tools you already use.
Connect your CRM, mailbox, calendar, and books.
CRM
HubSpot
Match clinicians and facilities with contacts and companies.
Email & calendar
Google Workspace
Send mail from Gmail and add an event on the connected calendar.
Microsoft 365
Send client invoices from your agency’s own Outlook address.
Accounting
QuickBooks
Post each approved pay run as one summary journal entry.
Need another integration? Ask us.
How it works
From signup to payday in four steps.
Set up once. After that, every pay cycle follows the same simple path.
Costs less than one payroll hire, and handles the timesheet, pay code, and payroll prep work of a whole back-office team.
01
Onboard your company
Add your agency, your locums and the hospitals you work with.
02
Connect your bank
Link your agency's own account. Payroll is drawn from it on payday.
03
Timesheets & approvals
Providers submit time, hospitals approve it, and you review.
04
Payroll & invoices
Pay your locums and bill each hospital from the same approved time.
1099 payroll and approvalsApprove once.
Approve once.
Payroll follows.
Review approved time, approve the run, and payroll is drawn from your agency's own bank account on payday. PayLocums doesn't hold your funds.
- Pay 1099 locums on your schedule
- Approvals in one place, nothing lost in email
- Connect your own bank account
A
Provider AHospital One · Week of Oct 26
Approved$6,240.00B
Provider BHospital Two · Week of Oct 26
Approved$5,120.00C
Provider CHospital One · Week of Oct 26
Approve$4,880.00Bank accountYour agency's connected account
Drawn on paydayInvoice-based client billing
Bill each hospital from the same approved time.
Enter the hospital invoice and PayLocums keeps your billing in line with it, hospital by hospital, with payment terms set for each one.
- One approved line becomes a pay line and a bill line
- Terms set per hospital
- Clear status on every invoice
H
Hospital OneINV-1042 · Week of Oct 26
Sent$24,000.00H
Hospital TwoINV-1043 · Week of Oct 26
Due soon$18,400.00H
Hospital ThreeINV-1039 · Week of Oct 19
Paid$12,950.00Payment termsSet for each hospital
Per invoiceSplit billing · Complete, coming soonPart at payroll.
Part at payroll.
The rest on the hospital's terms.
Agencies wait on hospitals. With split billing, part of your PayLocums charge is collected at payroll, and the true-up is due on the hospital's own payment terms.
- True-up on the hospital's payment terms
- Early payment is always welcome
- Nothing to calculate by hand
Invoice total$24,000.00
Net terms: per hospitalCollected with payrollTrue-up on payment terms
- Payroll dayYour share is collected with payroll.
- Invoice total recordedThe gap to the full invoice is calculated for you.
- 3True-up due on the hospital's termsDue on the hospital's payment terms.
Multi-companyOne login.
One login.
Every company.
Run several agencies or brands side by side. Each company keeps its own providers, hospitals, payroll runs, invoices and terms.
- Switch companies in a click
- Separate workspaces, one login
L
Sample LocumsProviders · 24 active
ActiveS
Sample StaffingProviders · 11 active
SwitchH
Sample HealthProviders · 8 active
SwitchTimesheets and the provider experience
Time in from the phone. Approved by the hospital.
Providers submit their time from their phone. Hospitals approve it, you see where everything stands, and approved time flows straight into payroll and billing.
- Providers log shifts and submit in a few taps
- Hospital approvals tracked for you
- Approved time feeds payroll and invoices
A
Provider A3 shifts · 36 hrs
ApprovedB
Provider B2 shifts · 24 hrs
ApprovedC
Provider C4 shifts · 44 hrs
PendingD
Provider D1 shift · 12 hrs
SubmittedPayLocums
This week · Hospital One
Mon7a – 7pLogged
Tue7a – 7pLogged
Wed7a – 7pLogged
Submit timesheet
Next paydayFriday
Sample data
Your own payroll
Already have payroll?
With Core, download a file of approved timesheets for ADP, Paychex, Gusto, and Rippling, map the pay codes, and upload it to your payroll provider. More providers on request. Want us to handle payroll? Complete adds pay runs and payroll.
AI in PayLocums
AI built in, or bring your own.
AI built in
An assistant inside PayLocums. It suggests, you approve. Nothing is sent or approved without you.
- Set up companies and customize templates
- Set approval rules
- Explain payroll runs and invoices
- Find missing timesheets and draft reminders for your review
Find missing timesheets
Two are missing this week: Provider C and Provider D. Want a reminder drafted?
Draft for your reviewHi, a quick reminder to submit your timesheet for this week.Review draftEdit
Ask the assistant…
Bring your own AI agent
Connect Grok, Claude, ChatGPT, Muse, or any MCP client through MCP (Model Context Protocol) and an API. They work with the access you give them.
Onboard your agent
Connected through MCPWorks with the access you give it
Which timesheets still need approval this week?
Three are waiting on hospital approval, across two hospitals.
Remind those hospitals for me
Drafted two reminders for your reviewHi, a quick reminder to approve this week's timesheets.ReviewEdit
Ask your agent…
Why PayLocums
Built for agencies that place locums.
Not generic payroll. Made around how locum tenens agencies pay clinicians and bill hospitals.
Made for locums
1099 providers, hospital assignments and weekly timesheets are the starting point, not an add-on.
Time to pay to bill
One approved line becomes a pay line and a bill line, so the numbers always agree.
Hospital terms respected
Split billing follows each hospital's own payment terms, on dates you can see.
Your bank, your control
Payroll is drawn from your agency's own account on payday. PayLocums doesn't hold your funds.
Every company in one place
Run multiple agencies or brands without logging in and out.
AI built in, agents welcome
Get built-in AI assistance, or connect your own AI agents.
What is PayLocums?
PayLocums is locum tenens payroll and billing software for US agencies. You pay your 1099 clinicians, invoice your hospitals, and run more than one company from the same place.
What is locum tenens payroll?
Locum tenens payroll is paying the physicians, CRNAs, nurse practitioners and other clinicians an agency places on temporary hospital assignments. Most are 1099 independent contractors paid from weekly timesheets. PayLocums turns approved timesheets into payroll files and hospital invoices from the same record.
What does PayLocums Core cost?
Core is $3,000 at signup. A $500 service charge starts 30 days after signup and repeats every 30 days, plus $10 for each timesheet a clinician submits. Applicable sales tax is based on your agency’s location. Complete is coming soon.
Does PayLocums hold my money?
No. You connect your agency's own bank account, and payroll is drawn from it on payday. PayLocums doesn't hold your funds.
Can I run more than one company?
Yes. Each company has its own providers, hospitals, payroll runs, invoices and terms, and you switch between them with one login.
How do providers submit time and get paid?
Providers submit their time from their phone. Once it is approved, it flows into payroll and into the hospital invoice, so pay and billing come from the same record.
How does split billing work?
Split billing comes with Complete, which is coming soon. Part of your PayLocums charge is collected at payroll. Once the hospital invoice total is recorded, the remainder, called the true-up, is due on that hospital's own payment terms, and you can pay early.
Is there a guarantee?
Yes. PayLocums has a 30-day money-back guarantee. If you cancel within 30 days of signup, we refund everything paid in the first 30 days. Email support@paylocums.com to request a refund.
Run payroll the way it should feel.
Sign up for PayLocums Core and run locum payroll from one place. Complete is coming soon.
Costs less than one payroll hire, and handles the timesheet, pay code, and payroll prep work of a whole back-office team.
30-day money-back guarantee. Full refund of everything paid in the first 30 days.
Contact
Contact us
Questions about PayLocums? Send us a note and we'll get back to you.
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